Having a hard time focusing on what you’re doing? Try these Focus Strategies to boost your personal productivity!
Leverage your Focus Time
- Schedule few time blocks throughout the day when you will work on the most important projects that you need to complete. Try to schedule at least 90 minutes a day for this work.
Educate your co-workers on what you are doing.
- Tell them “I’m trying something new to better manage my workload. I’ll be closing my door for brief periods when I need to concentrate on something, so when that happens I’m asking you to please leave me a message or hold your question until the next Staff Meeting. Will you be willing to support me on this?”
- Instruct others that you will not check voice-mails, emails, respond to knocks on the door or items pushed under the door until your Focus Time is over.
- Explain to them why it is important for you to be able to work un-interrupted (i.e., new business development, attention to key client projects, maintaining your sanity).
- Hold brief Staff meetings 2-3 times a day to allow them a chance to bring issues or concerns to you.
- Encourage them to hold their questions until the next Staff Meeting.
- Do not allow any interruptions.
- If they insist on interrupting, politely inform them that you are working on an important project and will not be able to address their issue until a specified time.
Close the office door for some focused project work.
- Post a note at the door entrance when you are trying to focus on a project asking the person to interrupt if they really need to speak, or wait till a certain time if the questions/comment can wait.
- Instruct others to slip a note under the door if they need to meet or have a question, and knock only if the problem requires immediate attention.
- Use voice mail to answer your calls.
Stop pouring from an empty cup!
Sign up for weekly productivity tips to get you back to the top of your priority list. Ditch feeling overwhelmed & reclaim your time!